Privacy Policy

This Privacy Policy describes how glebmount.org collects and uses your personal information when you participate in our running and walking events, register for activities, or visit our website. We are committed to protecting your privacy and handling your data responsibly.

Information We Collect

We collect various types of information to provide and improve our services:

• Personal details such as name, email address, phone number, and date of birth when you register for events
• Physical information including fitness level and health conditions when needed for event safety
• Usage data about how you interact with our website, including pages visited and time spent
• Event participation records, including race times and results
• Payment information for event registrations and donations
• Device information such as IP address, browser type, and operating system
• Location data when you opt in for event notifications and updates

How We Use Your Information

We use the information we collect for several important purposes. Your data helps us organize and manage running events, walking meetups, and hiking groups tailored for adults aged 40-60. We process your information to confirm event registrations, send event updates and reminders, and provide customer support. We analyze usage patterns to improve our website and services, and we may contact you about new events or community activities that match your interests. Payment information is used solely for processing registrations and charitable donations. We also use aggregated data to understand trends in our community and enhance the overall experience for all participants.

Data Security and Protection

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Your data is stored on secure servers with encryption protocols. We limit access to your information to employees and contractors who need it to provide our services. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security. We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. You may request deletion of your data at any time, subject to legal retention requirements.

Your Rights and Choices

You have the right to access, update, correct, or delete your personal information at any time. You can opt out of marketing communications while remaining registered for events. You have the right to request a copy of the data we hold about you in a portable format. If you believe we have mishandled your information, you have the right to file a complaint with your state's attorney general or data protection authority. We will respond to all data requests within 30 days. You can exercise these rights by contacting us using the information provided below. We respect your privacy choices and will never sell your information to third parties.

Cookies and Tracking

We use cookies and similar technologies to enhance your browsing experience, remember your preferences, and understand how you use our website. These include essential cookies for website functionality, analytics cookies to track visitor behavior, and preference cookies to remember your settings. Third-party analytics services may also collect data about your visits. You can control cookie settings through your browser preferences. Disabling cookies may affect some features of our website. We do not use cookies to track you across other websites. For detailed information about our cookie practices, please refer to our Cookie Policy.

Third-Party Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with event partners, race timing companies, and payment processors only as necessary to provide our services. These partners are contractually obligated to protect your data and use it only for the purposes we specify. We may disclose information if required by law or to protect our legal rights. We do not share your data with marketing companies or unrelated businesses. Any third-party service providers we work with must comply with privacy standards equal to our own. You can request details about any data sharing by contacting us directly.

Children's Privacy

Our services are designed for adults aged 40 and older. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that a minor has provided us with personal information, we will delete such data immediately. Parents or guardians who believe a child has submitted information to us should contact us right away. Our events and activities are not directed toward children, and participation requires being at least 18 years old with appropriate age eligibility for specific programs.

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by updating the last updated date at the top of this page and, in some cases, by sending you a direct notification. Your continued use of our website and services after any updates indicates your acceptance of the revised policy. We encourage you to review this policy periodically to stay informed about how we protect your information. Significant changes will be communicated through email or prominent website notices.